A clean workspace and an organized office are essential; all you need to do is implement a good cleaning protocol. However, it’s also necessary to maintain it, and this can only be achieved by knowing the specific methods to do so.
There are many advantages that you can obtain by keeping your offices clean and tidy, among them that will give a good impression to your clients, making the sales of your products or services increase.
Main advantages of a clean and well-organized office
Beyond aesthetics, which is also important, having a neat and tidy workspace can have positive effects in many areas, especially for those who work there.
The advantages it offers are many, to begin with:
– It decreases the accumulation of dust: as well as allergens, giving way to a healthy environment, reducing the risk of contagion of respiratory diseases in the people who work there and in the clients who visit it. On the other hand, having an organized office prevents accidents due to trips and falls.
– Reduces lack of concentration and increases work efficiency: disorderly places can cause stress and anxiety in the people who are there, therefore, it is necessary to use the appropriate measures for cleanliness and order, which will increase the concentration of employees in their daily tasks.
Recommendations for keeping your office workspace clean
Keeping your offices clean workspace and organized will be possible if you adopt the necessary practices and habits. Mainly you should follow these tips:
- Develop a daily cleaning and grooming routine: this routine should include disinfection of all common contact areas. Such as desks, keyboards, telephones, etc.
- Encourage a reduction in the use of paper: this is to avoid the accumulation of paper and, therefore, clutter.
- Hire a cleaning company: having a commercial cleaning service will ensure that your offices are always kept clean and in complete order.
- Motivate employees to be tidy: by encouraging employees to be tidy, spaces will remain organized for longer, which will save cleaning time the next day.
- Waste management: by separating waste, including recycling waste, you will be contributing to the order and sustainability of the company.
Here are some tips to keep your office clean workspace:
1- Tidy desks
If the desks are untidy, it can create a stressful environment and, therefore, decrease the efficiency of employees. Therefore, it is essential to implement an effective organization system, in which each object or element is given a specific place.
Something that is very useful is to be able to dedicate at least a few minutes at the end of the workday to organize all the space for the next day. To place the documents in order and correctly in the desk organizers.
Also, electronic equipment should be positioned in the same place as always.
2- Include accessories to help your employees
To maintain perfect order in the office, it is advisable to include some important accessories. Such as wastepaper baskets, coat racks, cable holders, among others.
Not only are you contributing to the beautification of the offices, but also, you can avoid accidents by having elements hindering that can end up in trips and falls. In short, you create a pleasant, safe and efficient environment.
3- Customize workspaces
If you allow your employees to customize the space where they work, they will increase their own comfort and their sense of permanence. However, it must be made clear that limits must be set on personalization. So that they do not have an excess of personal items that contribute to clutter.
Personalization should not interfere with the aesthetics and functionality of the office. Small personal touches, such as plants, photographs or some decorative elements, are enough.
4- Include technology that improves organization
Undoubtedly, technology can help when it comes to managing orders in offices. Using the right tools, such as document management systems and organizational applications, can help reduce the accumulation of documents and, in turn, improve efficiency.
On the other hand, using communication technology can reduce the need for face-to-face meetings. Freeing up space and reducing clutter in common areas.
5- Implement a filing system
We have already talked about the organization of papers, well, another option is to implement a filing system, where you can classify each document and thus streamline the cleaning in the office.
In the same way, you will be able to find any document more easily. You can dedicate yourself to getting rid of those documents that are already obsolete and are no longer needed. To do this, you can use file cabinets or drawers identified in case you need to access them again one day.
You can also opt to use technology, scan them and store them in the cloud. For notes, you can use your computer’s notepad or any other program that allows you to store important information.